The most time-consuming component of organising a wedding is deciding on a location. It’s really just a matter of time before the rest of your plans are put on hold. When it comes to securing the best possible locations for your clients’ weddings, availability and other logistical issues might make it difficult.
You’ve got your hands full as an event coordinator. A few pre-planning advice can guarantee that everything is in order when the bride and groom walk down the aisle.
Make a Theme Choice
Some wedding venue are better suited for weddings than others. For example, a banquet hall with an adjacent chapel is a suitable location for a wedding. Despite this, more and more couples are choosing unique settings for their weddings in order to achieve a specific theme.
It’s becoming increasingly fashionable to have a wedding at a barnyard, despite the fact that it may not be suited to perform a wedding ceremony and may not have the necessary furniture and linens. This necessitates the use of rental equipment, which adds to the overall expense of the event.
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Weddings are exceptional, but that doesn’t mean you have to serve lobster and fillet mignon to all of your guests. However, it is possible for the venue to provide its own catering services and servers as part of the venue rental package. Does the venue have a kitchen where the food may be made and kept warm until it is ready to be served? Is there a limit to the number of outside caterers that can work at the facility?
Take into consideration the fact that certain venues require you to employ their own caterers or may charge extra for food that is brought in from outside. As for the wedding cake, the same applies. If you bring your own cake instead of having the venue’s bakery department produce a cake for you, you may be charged an extra price.
Know the Capacity of the Venue
As a general rule, any building has a maximum capacity. If you predict a large attendance, you need to know what the limit is. It’s helpful to know the maximum number of visitors that can fit in the rental area. You’ll be near to capacity if you’re expecting 480 people in a venue with a maximum capacity of 500. That implies the location can be a little too cramped unless you don’t mind your guests crammed in like sardines. Similarly, if the bride and groom just want a small group of 30 people to attend their wedding, they don’t require a venue that can accommodate 500 people.
Period of time
Depending on the time of year, the preferred location of your client may not be available. Weddings are more usual in the summer and early fall, with less occurring in the winter. The mild winters in the south of the United States may make them attractive all year round. During the most popular months for getting married, wedding venues are frequently booked well in advance. During the peak season for weddings, venues tend to be more expensive to hire.
Off-season weddings can save money for your wedding clients who are on a restricted wedding budget. Outdoor weddings and receptions may have to contend with inclement weather, but this can be easily solved by requesting guests to dress accordingly or offering blankets or heaters.