Maximize Your ACA Compliance Strategy with ACA-Track

ACA compliance is a crucial component of running a business, especially for employers who must meet specific regulations regarding employee health coverage. With increasing penalties for non-compliance, it’s essential that businesses implement an efficient and reliable ACA compliance strategy. ACA-Track helps companies streamline and maximize their ACA compliance efforts by automating complex tasks and offering real-time tracking and reporting tools that ensure full compliance every step of the way.

The Growing Complexity of ACA Compliance

Over the years, ACA compliance has become more complex. Businesses not only need to track and report employee health coverage but must also calculate full-time equivalent employees (FTEs), monitor eligibility, and stay on top of changing regulations. As your business grows, so do the challenges in managing this data effectively. Whether you have a small team or a large, diverse workforce, ACA compliance requires careful tracking of hours worked, benefits offered, and reporting to the IRS.

In the absence of a comprehensive system, businesses often rely on manual processes, which are prone to human error. Inaccurate data or missing deadlines can lead to costly penalties. ACA-Track removes these risks by offering an all-in-one solution to simplify ACA compliance, automate tasks, and ensure timely reporting.

How ACA-Track Supports a Robust ACA Compliance Strategy

ACA-Track is designed to streamline the entire process of ACA compliance, from tracking employee hours to generating IRS forms. With its powerful features, ACA-Track supports your business in maintaining a robust compliance strategy that is both efficient and accurate. Here’s how ACA-Track supports you:

• Automated Data Collection: ACA-Track integrates with your payroll, timekeeping, and HR systems, automatically collecting employee data such as hours worked, eligibility status, and health coverage offered. By removing the need for manual data entry, ACA-Track ensures that all employee data is accurate and up-to-date, eliminating the risk of errors that come with manual tracking.
• Real-Time Monitoring of Eligibility: ACA-Track continuously monitors employee eligibility for health coverage in real time. The system automatically identifies employees who are eligible for coverage based on the ACA guidelines, ensuring that businesses can offer coverage in a timely manner and avoid penalties for non-compliance.
• Flexible Reporting Options: ACA-Track provides customizable reporting tools that allow businesses to generate reports based on specific employee classifications, locations, or coverage groups. This flexibility ensures that your reports are tailored to your business’s unique needs and can be easily adjusted as your workforce changes.
• Automated IRS Form Generation: ACA-Track automatically generates IRS Forms 1095-C and 1094-C based on the employee data collected. The platform pre-populates these forms with the correct information, ensuring that they are accurate and complete. Once the forms are ready, ACA-Track allows you to electronically file them with the IRS, simplifying the filing process and ensuring timely submissions.
• Error Checking and Validation: Before submitting your IRS forms, ACA-Track performs automatic checks to ensure that all data is accurate. If any errors are found—such as missing hours or incorrect employee classifications—the system flags them for review, allowing you to make corrections before filing. This proactive error checking reduces the risk of penalties and helps you stay compliant.

Scalability and Flexibility to Grow with Your Business

As your business grows, ACA compliance becomes more complex. ACA-Track is built to scale with your organization, ensuring that compliance remains easy and manageable as you expand. Whether you’re adding new employees, expanding to new locations, or introducing new benefit plans, ACA-Track’s scalable features help you maintain compliance across your entire organization.

ACA-Track supports multiple EINs, tracks different measurement periods, and handles complex employee classifications, so no matter how your business evolves, ACA-Track can handle your changing compliance needs. With the ability to generate reports for different business units, coverage groups, or employee types, ACA-Track provides the flexibility you need to manage compliance at scale.

Proactive Alerts and Notifications

Timely notifications are a critical component of an effective ACA compliance strategy. ACA-Track sends real-time alerts for important compliance milestones, such as employee eligibility changes, upcoming IRS filing deadlines, or issues that need to be corrected in your data. These proactive notifications ensure that your team stays on track with compliance obligations, preventing last-minute rushes or missed deadlines.

For example, when a part-time employee becomes eligible for full-time benefits, ACA-Track will send an alert notifying you that the employee’s status needs to be updated. Similarly, as the deadline for filing IRS forms approaches, ACA-Track will send reminders so that you can complete your filing on time. These alerts reduce the risk of missed deadlines and help you stay ahead of your compliance requirements.

Audit-Ready Data and Full Compliance Support

In the event of an IRS audit, ACA-Track ensures that you are always prepared. The platform stores all of your ACA-related data in one secure, easily accessible location. If an audit occurs, you can quickly retrieve the necessary reports and documentation to demonstrate that your business is in compliance with ACA regulations.

ACA-Track’s audit support features include easy access to historical data, the ability to track changes over time, and the generation of reports for specific periods or employee groups. This makes responding to audit requests quick and efficient, ensuring that your business is always audit-ready and reducing the stress of an audit process.

Expert Support for Ongoing Success

ACA compliance is an ongoing responsibility, and ACA-Track is committed to providing continuous support to ensure your business stays compliant year after year. With a dedicated account manager assigned to every client, ACA-Track offers personalized guidance and assistance with navigating any challenges that arise.

Whether you need help interpreting complex ACA regulations, troubleshooting data discrepancies, or updating your system settings for new business needs, ACA-Track’s expert team is always here to help. Our support ensures that your compliance efforts are always on track, so you can focus on growing your business while we handle the compliance details.

Start Maximizing Your ACA Compliance Strategy Today

ACA-Track helps businesses of all sizes streamline their ACA compliance strategy by automating key processes, reducing the risk of errors, and ensuring that reports are always accurate and on time. With ACA-Track, you can minimize the complexity of ACA compliance, stay on top of regulatory changes, and ensure that your business is always in full compliance with ACA regulations.

If you’re ready to maximize your ACA compliance efforts and simplify your reporting process, visit ACA Compliance Services today to learn how ACA-Track can help your business stay compliant and efficient.